Personal Electronic Device Usage Policies

Personal Electronic Device Usage PoliciesIn our last blog, we discussed OSHA’s Distracted Driving Initiative and their efforts to reduce employee injury behind the wheel. Especially for the wholesale and distribution industry, these employees spend the majority of their time commuting back and forth and handling important cargo. Therefore, we have outlined some of the requirements needed for a successful Personal Electronic Device (PED) usage policy to prevent workplace incidents and keep employees safe. In addition to obtaining a custom tailored MI Wholesale and Distributors Insurance Package, created specifically to match your risk exposures, consider the following.

The use of personal electronic devices can compromise safety not only for the user, but for those around him or her. Therefore, any employees and outside contractors should abide by this policy.

The Personal Electronic Device can be categorized as any of the following:

  • Cell phones that are capable of text messaging, instant messaging, GPS navigation, social media posting, internet browsing, email, phone calls, or are capable of hosting games, radio, etc.
  • Electronics including GPS systems, laptops, tablets, cameras, or MP3 players.
  • Hands-Free headsets.

This personal electronic device usage policy should be incorporated into the production area, which is any area that hosts the manufacture, repair, loading, unloading or storage of a product.

All PED’s are banned from the production area and should only be used on breaks and meal periods when the employee spends 80 percent or more of their work time there.

However, there are some exemptions to this policy. If the employee is given a device for work purposes and is required to use it for performing their regular job duties, they may use the PED in the production area. Or, in an emergency situation, a PED would be permitted to call for help.

This policy is an essential component to ensure employee safety in the field. Therefore, each employee is required to read and sign the policy prior to starting their tasks. However, ensure any questions or concerns are discussed with a supervisor prior to signing. Remember, this is an effective line of defense against workplace accidents, so reducing distractedness should remain a top priority for the wholesale and distribution sector.

At Capital Insurance Group, we provide comprehensive protection for wholesalers and distributors with custom tailored solutions to match their business exposures. Our expertise and knowledge of the industry has allowed us to serve Southeastern Michigan businesses for the last 35 years. For more information regarding our risk management and insurance services, contact our experts today at (888) 296-0418.